Executive Assistant

About the role

Smartly is hiring an Executive Assistant to support the SVP of Ecosystems Partnerships and AI Applications, the SVP of Customer Success, and our US commercial teams. You will handle administrative operations, scheduling, and event planning in a high-growth environment.

Key facts

What you'll do

• Manage executive calendars by prioritizing and scheduling meetings.
• Organize business travel and customer visits.
• Oversee expense collection and submission processes.
• Collaborate with other departments to refine business operations.
• Act as a representative of the Smartly brand in all professional interactions.

Requirements

• Prior experience in an administrative role supporting senior executives at a fast-paced, high-growth firm.
• Background working within a startup environment.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong verbal, written, and interpersonal communication skills.
• Proven project management capabilities.
• Independent, structured work style with a proactive approach.
• Proficiency in Google Workspace and Microsoft Office.
• Bachelor's Degree is preferred.

Nice to have

• Experience in the Social or Ad-tech industries.

Skills & tools

• Google Workspace
• Microsoft Office
• Project Management
• Calendar Management
• Expense Reporting

Practical notes

• This role requires the ability to provide support during weekends and after-hours when necessary.
• Compensation includes 401K with matching, equity grants, five weeks of paid time off, 11 company holidays, and unlimited sick days.
• Benefits include comprehensive healthcare, mental health support, wellness benefits, learning reimbursements, and volunteer time off with donation matching.
• Final salary is determined based on individual expertise and background.