People Operations Coordinator

About the role

Proxima Fusion is building the first commercial stellarator power plant, backed by over 650 million Euro and originating from the Max Planck Institute for Plasma Physics. The People Operations Coordinator will own the integrity of people processes and operational infrastructure across our growing footprint. This role is responsible for ensuring consistency and reliability in how we attract, develop, and retain talent. You will serve as the central point of coordination for all employee-related activities spanning multiple cities. The position requires a proactive mindset to manage sensitive information with discretion and professionalism. You will drive efficiency into administrative workflows that touch every colleague in the organization. Success in this role means enabling the business to scale its team without losing operational quality or employee experience. You will be the operational backbone supporting the People and Workplace Experience team.

Key facts

What you'll do

• Manage daily people operations to ensure consistency across all company locations.
• Oversee administrative tasks related to the employee lifecycle, including onboarding and offboarding.
• Identify operational bottlenecks and propose improvements to increase efficiency.
• Utilize internal systems to scale people-related workflows.
• Collaborate with internal departments to execute projects from inception to completion.
• Create and maintain standard operating procedures and company policies.
• Provide support to employees by answering day-to-day inquiries.
• Coordinate with external payroll and benefits providers to ensure accurate service delivery.
• Monitor regional compliance and manage organizational risk.
• Maintain data integrity within HR platforms to support accurate reporting.
• Facilitate cross-functional communication to align people initiatives with business goals.
• Implement best practices to streamline HR processes and reduce manual effort.
• Track key metrics related to people operations and present insights for decision-making.
• Support the implementation of new tools designed to automate repetitive administrative tasks.

Requirements

• Proficiency in HRIS platforms, specifically HiBob.
• Experience managing complex projects with a focus on analytical detail.
• Ability to manage confidential and sensitive information with high professional standards.
• Empathic approach to human resources and workplace management.
• Strong understanding of employment law and compliance requirements in Germany.
• Excellent written and verbal communication skills in English and German.
• Demonstrated ability to work independently and manage multiple priorities.
• Commitment to maintaining data privacy and security protocols at all times.

Nice to have

• Experience with AI-driven workflows and continuous improvement frameworks.

Skills & tools

• HiBob
• HRIS administration
• Process optimization
• Compliance management

Practical notes

• This position is classified as PF2 within our internal framework.
• The hiring process includes a recruiter interview, a technical screening, and a technical panel consisting of three 60-minute sessions.

Proxima Fusion operates at the intersection of advanced engineering and sustainable energy innovation. The company was founded by experts from the Max Planck Institute for Plasma Physics, bringing deep scientific knowledge into a commercial context. The role of the People Operations Coordinator is critical in translating this technical excellence into a structured and supportive workplace. You will work closely with colleagues in Munich, Zurich, and Oxford, requiring adaptability to different time zones and cultural contexts. The position demands a high level of organization and the ability to work accurately under tight deadlines. This is an opportunity to contribute directly to the scaling of a mission-driven technology company. You will be involved in projects that define how a young organization establishes its culture and operational standards. The successful candidate will have the confidence to own complex administrative challenges without constant supervision. This role is suited for someone who values process as much as impact and understands that people operations are the foundation of a growing company. The work environment is fast-paced and requires resilience, curiosity, and a solutions-oriented attitude. You will be expected to learn quickly about the energy sector and the specific technology behind stellarators. While the role is rooted in HR operations, it requires a partner mindset with technical and scientific teams. The position offers exposure to high-level corporate structuring and compliance issues in an international setting. If you are detail-oriented, enjoy organizing complexity, and want to be part of a pioneering energy venture, this role is a strong fit. The location in Munich provides access to a vibrant tech ecosystem and central European connectivity. The company is backed by significant funding, which ensures stability and long-term growth potential. This role is an excellent stepping stone for a career in operations within deep-tech or advanced manufacturing environments.