Talent Acquisition Coordinator

About the role

Protolabs is looking for a coordinator to support our Global Talent Acquisition Center of Excellence. You will manage administrative tasks, interview logistics, and candidate communications to ensure an efficient hiring process. This is a contract position focused on helping our team attract and secure talent across the organization.

Key facts

What you'll do

• Support the global recruiting team, HR partners, and hiring managers with administrative tasks throughout the hiring lifecycle.
• Post job openings to our career site and external boards.
• Manage interview scheduling across multiple time zones for phone, Microsoft Teams, and in-person meetings.
• Assist with full-cycle recruitment for interns, temporary staff, and entry-level roles.
• Act as the main contact for candidates regarding their application status and interview logistics.
• Process pre-employment requirements including background checks, drug screens, and reference checks.
• Organize campus recruiting events and career fairs.
• Administer internship and contingent worker programs.
• Handle candidate travel arrangements.
• Maintain accurate recruitment records and suggest process improvements.

Requirements

• 1-3 years of experience in recruiting operations, talent acquisition coordination, or HR administration.
• Ability to manage multiple tasks and deadlines in a fast-paced setting.
• Experience supporting stakeholders across different locations and time zones.
• Strong written and verbal communication skills.
• High level of attention to detail and organizational ability.
• Ability to handle confidential information with discretion.
• Must be a U.S. Citizen, lawful permanent resident (green card holder), or have refugee or asylee status due to ITAR compliance. Temporary visa holders (E, F-1, H-1, H-2, L, B, J, TN, or OPT) are not eligible.
• Bachelor degree in HR, Business Administration, or related field is preferred, though equivalent experience is accepted.

Nice to have

• Experience in corporate recruitment or HR administration.
• Prior experience coordinating with global stakeholders.

Skills & tools

• Microsoft Office suite.
• Applicant Tracking Systems (ATS) or HR software.

Practical notes

• Physical requirements include sitting for extended periods, using a computer, and occasionally lifting up to 25 pounds.
• Work environment is primarily an office setting, though some duties may require access to manufacturing areas with noise or machinery.
• Protolabs is an equal opportunity employer and encourages applicants who may not meet every listed qualification to apply.