Recruiting Coordinator

About the role

This position supports our hiring efforts by ensuring a smooth and positive experience for all candidates. You will manage complex scheduling and administrative tasks, playing a central role in our fast-paced recruitment process. This role is ideal for someone who excels at organizing many details and proactively solving problems.

Key facts

What you'll do

• Manage the complete candidate journey, ensuring each interaction is personalized and efficient.
• Arrange and coordinate interviews across multiple calendars, time zones, and conflicting schedules.
• Act as a reliable point of contact for recruiters, interviewers, and hiring managers, anticipating their needs and communicating clearly.
• Work independently in undefined situations, identifying needs and establishing clear processes.
• Initiate and lead projects aimed at enhancing and expanding our recruitment procedures.
• Handle all logistical and administrative duties for recruiting with precision and urgency.
• Continuously seek ways to improve the experience for both job applicants and internal team members.

Requirements

• 1 to 3 years of experience in a role such as a Recruiting Coordinator, Administrative Assistant, or similar position involving extensive scheduling.
• Ability to thrive in uncertain environments, taking initiative and making decisions without complete information.
• Capacity to work quickly and efficiently while maintaining high accuracy and attention to detail.
• Excellent organizational skills, capable of managing numerous priorities simultaneously.
• Strong verbal and written communication, with proactive, clear, and friendly follow-up.
• Competence in working both independently and as part of a team, adapting quickly to a startup environment.
• Familiarity with various Applicant Tracking Systems.

Nice to have

• Experience with Ashby ATS.

Skills & tools

• Applicant Tracking Systems

Practical notes

• This is a hybrid role requiring in-office work on Mondays, Wednesdays, and Fridays.