Executive Assistant

About the role

Numeris is seeking a senior administrative partner to support the Chief Growth Officer and the Chief Research & Operations Officer. This role acts as a central operational hub, managing governance, internal workflows, and executive priorities. You will serve as a key point of contact for the People & Culture and Governance, Risk & Compliance functions.

Key facts

What you'll do

• Manage complex executive calendars, meeting prioritization, and travel logistics.
• Facilitate governance workflows including DocuSign routing, approval tracking, and compliance documentation.
• Coordinate onboarding and offboarding procedures in collaboration with IT and People & Culture.
• Oversee office operations, including vendor management, facility requests, and supply inventory.
• Track executive expenses, manage invoice submissions, and support budget reporting.
• Prepare and format high-level presentations for board updates, town halls, and strategic reviews.
• Maintain organizational documentation within SharePoint, Confluence, and Monday.com.
• Plan and execute internal corporate events and team activities.

Requirements

• 3 to 6 years of experience in senior administrative, operations, or executive support roles.
• Previous experience supporting VP-level leadership.
• College diploma is required; a Bachelor degree is preferred.
• Advanced proficiency in the MS Office suite, specifically Outlook, Word, Excel, and PowerPoint.
• Ability to work on-site in the North York office at least twice per week, with additional attendance based on business needs.
• Proven ability to manage sensitive information with high levels of discretion and judgment.

Nice to have

• Experience with governance, compliance, or document approval systems like DocuSign.
• Background working cross-functionally with Finance, Legal, or HR departments.

Skills & tools

• MS Office (Outlook, Word, Excel, PowerPoint)
• DocuSign
• SharePoint
• Confluence
• Monday.com

Practical notes

• Compensation includes a competitive salary and an employer-paid benefits package covering health, dental, vision, and a personal spending account.
• Employees have access to the Percipio learning management system, leadership training, and the MentorMe networking program.
• Participation in the Perkopolis discount program is included.