Accounts Payable Specialist

About the role

Northwood Space is seeking an Accounts Payable Specialist to oversee daily accounts payable functions while also contributing to accounts receivable as the organization expands. This role is vital for ensuring that supplier payments are processed accurately and promptly, fostering strong vendor relationships, and supporting the overall cash flow management of the company. You will work closely with various teams to improve financial processes and controls in a dynamic and impactful work environment.

Key facts

What you'll do

• Manage the complete accounts payable cycle, including coding invoices, data entry, three-way matching, and resolving any discrepancies that arise.
• Cultivate and maintain relationships with vendors, addressing their inquiries, reconciling statements, and updating vendor master data, banking information, and payment terms as necessary.
• Ensure that weekly payments are processed accurately and punctually using various payment methods such as ACH, wire transfers, checks, and credit cards.
• Assist in accounts receivable tasks by supporting customer invoicing, applying incoming payments, and following up on overdue accounts to facilitate collections.
• Participate in month-end closing procedures, including preparing accounts payable accruals and performing account reconciliations to guarantee financial accuracy.
• Identify and recommend opportunities for process automation, assist with audit preparations, and maintain necessary documentation and controls to enhance compliance and efficiency.
• Collaborate with cross-functional teams to streamline financial processes and improve overall operational effectiveness.
• Monitor and report on key performance indicators related to accounts payable and receivable, providing insights for management.
• Assist in training new team members on accounts payable processes and systems to ensure a smooth onboarding experience.
• Stay updated on industry best practices and regulatory changes affecting accounts payable and financial operations.
• Contribute to the development of policies and procedures that enhance financial controls and operational efficiency.

Requirements

• 1 to 4 years of experience in accounts payable, accounts receivable, or general accounting (internship experience is also acceptable).
• Familiarity with purchase order-based invoicing and three-way matching processes.
• A solid understanding of Generally Accepted Accounting Principles (GAAP).
• Proficiency in accounting or ERP systems, such as NetSuite or similar platforms.
• Advanced skills in Microsoft Excel and Google Sheets for data analysis and reporting.
• Highly detail-oriented and organized, with the ability to manage multiple tasks accurately in a fast-paced environment.
• Strong verbal and written communication skills to interact effectively with vendors and internal teams.
• A keen interest in financial systems, process automation, and continuous improvement initiatives.
• Capability to obtain and maintain a Top Secret Security Clearance.
• Willingness to work extended hours and weekends as required.
• This position necessitates being on-site five days a week.
• Must be a U.S. citizen, lawful permanent resident, protected individual, or eligible for necessary authorizations from the U.S. Department of State.

Nice to have

• A bachelor's degree in Accounting, Finance, Business, or a related discipline.
• Experience in accounts receivable, customer invoicing, or collections processes.
• Background in manufacturing, aerospace, international business, or other rapidly growing technology sectors.
• Familiarity with accounts payable automation tools, such as Ramp or similar platforms.
• Experience handling multi-entity and multi-currency transactions.
• Understanding of ERP-based financial processes and their application in business operations.
• Strong analytical capabilities to interpret financial data and generate insightful reports.
• Experience with SQL or other data analysis tools for financial, supplier, and operational reporting.

Skills & tools

• GAAP
• NetSuite (or similar ERP)
• Microsoft Excel
• Google Sheets
• Ramp (or similar AP automation tools)
• SQL

Practical notes

Northwood Space provides a comprehensive benefits package that includes equity options, medical, vision, and dental insurance, flexible spending accounts, flexible time off, over ten paid holidays, retirement savings plans, and opportunities for professional development. If you require reasonable accommodations during the application or interview process, please let us know. We are committed to creating an inclusive environment for all candidates.