Executive Assistant, Navan Travel Marketplace

About the role

We are seeking a proactive and organized Executive Assistant to support the head of the Navan Travel Marketplace. You will serve as a strategic partner in a fast-paced product organization, managing complex operational needs and ensuring our leadership team remains focused on high-priority objectives.

Key facts

What you'll do

• Manage a complex, shifting calendar across multiple time zones, prioritizing high-impact tasks and protecting time for deep work.
• Anticipate scheduling requirements based on the rhythms of a tech organization, such as sprint planning, roadmap reviews, and board preparation.
• Prepare the executive for meetings by gathering necessary agendas, context, metrics, and pre-reading materials.
• Coordinate end-to-end logistics for large-scale team events, including offsites, hackathons, and all-hands meetings.
• Handle global travel arrangements and manage expense reconciliation.
• Draft and edit internal communications and team updates on behalf of the executive.
• Act as a professional bridge between the executive and cross-functional teams, including engineering, product, and design.
• Manage sensitive information, such as product roadmaps and financial data, with high discretion.
• Oversee ad-hoc operational projects and track deliverables across the organization.

Requirements

• 5+ years of experience as an Executive Assistant.
• 2+ years of experience supporting an executive within a technology, engineering, or product management organization.
• Ability to navigate ambiguous, hyper-growth environments with independent problem-solving skills.
• High emotional intelligence and the ability to build relationships across all levels of the company.
• Strong communication skills with the ability to draft executive-level correspondence.

Skills & tools

• Proficiency in Slack, Google Workspace, Jira, and Confluence.
• Familiarity with modern AI productivity tools.
• Understanding of technical terminology including sprints, deploys, roadmaps, and APIs.

Practical notes

• Navan requires employees to work from the office four days per week.
• Compensation is determined based on location, skills, experience, and internal parity.
• Navan provides comprehensive benefits including healthcare, retirement savings, equity plans, and paid parental leave.
• The company is an equal opportunity employer and provides accommodations for individuals with disabilities via talent-accommodations@navan.com.
• Beware of recruitment scams; legitimate Navan recruiters will never request money or personal financial transfers.