Payroll & Expenses Specialist

About the role

Masabi is seeking a detail-oriented professional to manage payroll administration and expense workflows within our global finance department. You will serve as the primary point of contact for staff inquiries while ensuring financial compliance and data accuracy across our international operations.

Key facts

What you'll do

• Coordinate payroll data updates for review by Employers of Record across the UK, USA, and Romania.
• Serve as the main backup for payroll operations to maintain business continuity.
• Manage monthly pension files and AXA benefit processing.
• Administer P11D forms and assist with PAYE Settlement Agreement data gathering.
• Oversee expense workflows in Expensify, Navan, and EOR platforms.
• Verify expense reports against company policy and manage VAT coding.
• Track corporate credit card usage and reconcile monthly statements.
• Prepare supplier aging reports and manage weekly payment runs.
• Assist with tax documentation and audit requests.

Requirements

• Conceptual knowledge of UK payroll cycles, including National Insurance, tax, and P11D benefits.
• Experience managing expense tracking software such as Expensify or Navan.
• Proficiency in Excel or Google Sheets.
• Strong attention to detail regarding VAT coding and policy reconciliation.
• Ability to use AI tools for daily tasks while maintaining a critical eye for verification.
• Strong communication skills to support global staff with empathy.

Skills & tools

• Expensify
• Navan
• Excel
• Google Sheets
• Payroll administration platforms
• EOR systems

Practical notes

• Benefits include 25 days of holiday plus Christmas shutdown, Regina Maria medical coverage, and a €1000 annual training budget.
• Employees receive a €200 home office stipend and a monthly €24 allowance for team building.
• Staff may work from any country for up to 3 months per year.
• The company provides a choice of workstation and monthly social allowances.