Office Manager

About the role

Marqeta is seeking a local professional to oversee daily operations at our Warsaw office. You will serve as the primary point of contact for staff, visitors, and vendors while maintaining a productive and organized workplace environment.

Key facts

What you'll do

• Coordinate and manage office events including team gatherings, meals, and parties within a set budget.
• Handle day-to-day office administration, including vendor relations, supply procurement, and delivery management.
• Act as the liaison for WeWork reception and manage local office issues.
• Oversee the office budget and align local procedures with global Workplace team standards.
• Collaborate with IT to manage hardware and equipment needs.
• Support executive visitors with scheduling and logistics.
• Assist the recruitment team with new hire onboarding, including office tours and equipment setup.
• Maintain safety protocols, including first aid supplies and emergency planning.

Requirements

• Proven professional background in office management, front office operations, or administrative support.
• Fluency in both English and Polish.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Entrepreneurial mindset and a proactive approach to problem-solving.
• Ability to work both independently and collaboratively.

Nice to have

• Familiarity with startup environments and office administration systems.

Skills & tools

• Google Suite
• Slack

Practical notes

• Base salary range: 37,200 - 46,500 PLN.
• Bonus target: 10% of base salary.
• Benefits include a monthly home office and connectivity stipend, an annual development stipend, and a PPK pension scheme via Allianz.
• In-office perks include snacks, drinks, a wellness room, and a dedicated barista.
• Hiring process: Recruiter phone screen, hiring manager video call, and a virtual onsite consisting of 4-5 interviews (45 minutes each).
• Accommodations for the application process can be requested via the form linked on the official Marqeta careers site.