Poland - Executive Payables

About the role

Bamboohr is currently seeking a full-time Executive Payables professional to join their team in Poland. This position is responsible for managing high-level accounts payable operations and ensuring that all executive-level financial transactions are processed accurately and on time. The role serves as a key contributor within the finance department, overseeing payment workflows that support the organization's broader operational objectives. The Executive Payables specialist at Bamboohr will work closely with cross-functional teams to maintain the integrity of financial records and uphold the company's standards for fiscal responsibility.

Key facts

This role is situated in Poland and is offered as a full-time engagement within the finance and accounting function at Bamboohr. The position focuses specifically on executive-level accounts payable operations and payment processing. Compensation details are not disclosed in the current listing.

Engagement: full-time

What you'll do

• Oversee the end-to-end accounts payable cycle for executive-level transactions and vendor payments across the organization.
• Review and approve payment requests to ensure compliance with internal financial policies and regulatory standards.
• Manage relationships with key vendors and banking partners to facilitate timely and accurate disbursements.
• Reconcile accounts payable subledger entries with the general ledger on a regular monthly cadence.
• Prepare detailed reports on payable aging, outstanding balances, and payment trends for senior leadership review.
• Coordinate with the treasury team to ensure sufficient liquidity is maintained for scheduled outgoing payments.
• Monitor and enforce payment terms negotiated with vendors to optimize cash flow management.
• Identify and resolve discrepancies in invoices, purchase orders, and delivery receipts before processing payments.
• Support the month-end and year-end close processes by ensuring all payable entries are accurately recorded.
• Contribute to the improvement of payable workflows by proposing process enhancements and automation opportunities.
• Maintain a comprehensive filing system for all payable documentation, including invoices, contracts, and authorization records.
• Collaborate with the audit team to provide supporting documentation and respond to inquiries regarding payable activities.

Requirements

• Demonstrated experience in accounts payable or a related finance function within a corporate environment.
• Strong understanding of payment processing workflows, including bank transfers and electronic payment methods.
• Ability to manage sensitive financial information with a high degree of confidentiality and professionalism.
• Proficiency in working with large volumes of transactional data and maintaining detailed records.
• Excellent organizational skills with the capacity to prioritize tasks across multiple deadlines.
• Strong written and verbal communication skills for interacting with internal stakeholders and external partners.
• A proactive approach to identifying inefficiencies and suggesting practical improvements to existing processes.
• Willingness to work within a structured finance team environment and follow established procedures.
• Comfort with adapting to evolving financial regulations and internal policy updates as needed.
• A reliable and dependable work ethic with a focus on accuracy and thoroughness.

Nice to have

• Familiarity with enterprise resource planning or financial management platforms used in accounts payable operations.
• Experience working in a multinational or cross-border payment environment with varying currency requirements.
• Knowledge of local and international tax regulations that apply to vendor payments and disbursements.
• Prior exposure to audit or compliance functions within a finance department setting.
• Understanding of procurement cycles and the ability to align payable activities with purchasing schedules.

Skills & tools

• Accounts payable management and payment processing workflows
• Financial reconciliation and general ledger maintenance practices
• Vendor relationship management and cross-functional communication
• Cash flow monitoring and treasury coordination activities
• Regulatory compliance and internal financial control frameworks
• Report generation and financial data analysis techniques
• Invoice verification and purchase order matching procedures
• Document management and records retention protocols

Practical notes

• This is a full-time position with standard business hours, though occasional additional hours may be required during closing periods.
• The role is based in Poland, and candidates should be authorized to work in the country without sponsorship.
• Bamboohr values candidates who demonstrate attention to detail and a commitment to maintaining accurate financial records.
• The hiring process may include multiple interview rounds with members of the finance and human resources teams.
• Applicants are encouraged to submit a current resume and any relevant professional certifications with their application.
• Bamboohr is an equal opportunity employer and welcomes applications from qualified candidates regardless of background.