Senior Executive Assistant

About the role

Instructure is seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive support to our senior leadership. This role is crucial in ensuring the smooth operation of executive functions and facilitating efficient communication.

Key facts

What you'll do

• Manage intricate schedules, coordinating appointments, meetings, and travel arrangements for executives.
• Draft, refine, and finalize various documents, including correspondence, reports, and presentations, while maintaining strict confidentiality.
• Orchestrate internal and external meetings, from developing agendas and recording minutes to tracking follow-up actions.
• Serve as a primary point of contact, filtering communications and directing inquiries to the appropriate parties.
• Contribute to special initiatives by conducting research and performing data analysis as directed.
• Accurately process expense reports, invoices, and other financial documentation in a timely manner.
• Maintain orderly digital and physical filing systems for easy information access.
• Anticipate executive needs and proactively address them, demonstrating strong problem-solving capabilities.
• Handle sensitive information with utmost discretion and uphold a high standard of professionalism.
• Assist with office logistics and resource management for executive areas.

Requirements

• A minimum of 7 years of experience in executive administrative support, ideally for C-level executives or multiple Vice Presidents within the technology sector.
• Superior organizational and time management abilities, with a talent for prioritizing tasks and managing multiple projects concurrently.
• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills, characterized by precise grammar and meticulous attention to detail.
• Demonstrated capacity for sound judgment, maintaining confidentiality, and exhibiting a high degree of integrity.
• A resourceful and proactive approach, coupled with a strong sense of responsibility and accountability.
• The ability to work independently with minimal oversight, as well as collaboratively within a team.
• Experience utilizing travel booking platforms and expense reporting systems.
• A Bachelor's degree is preferred.

Nice to have

• Experience supporting multiple executives simultaneously.

Skills & tools

• Google Workspace
• Microsoft Office Suite
• Travel booking platforms
• Expense reporting systems

Practical notes

• All employees must pass a background check. Identity verification may be required.
• Instructure is an Equal Opportunity Employer.