Talent Systems & Recruiting Ops Builder

About the role

This position is for someone who enjoys transforming disorganized hiring processes into efficient, automated systems. You will develop the core infrastructure for recruiting, automating various stages from sourcing to interview preparation. Your work will enable recruiters and hiring managers to operate quickly while maintaining a positive candidate experience. You will design scalable sourcing workflows that ensure a consistent flow of qualified candidates for every open role. You will implement monitoring of competitor and talent signals to keep stakeholders informed of market shifts such as hiring surges or layoffs. You will construct a referral and backchannel system that maps internal networks to uncover warm candidate connections. You will automate interviewer and candidate preparation by creating prep materials, interview guides, triggered messages, and calendar workflows. You will enhance the careers website to better communicate the company story, attract higher quality applicants, and reduce application drop-off. You will establish safeguards for ATS data, including validation, exception reporting, and cleanup routines, to ensure reliable reporting and coordination.

Key facts

What you'll do

• Manage and improve the recruiting technology and automation stack to support high-volume, quality hiring across multiple client engagements.
• Create scalable sourcing automation workflows that ensure a consistent flow of qualified, interested candidates for each position without manual intervention.
• Implement competitor and talent signal monitoring with Slack alerts for significant market shifts like hiring surges or layoffs that could impact client needs.
• Build a referral and backchannel system that maps internal networks to identify warm candidate connections and accelerate time to hire.
• Automate interviewer and candidate preparation, including the creation of prep materials, interview guides, triggered messages, and coordinated calendar workflows.
• Enhance the careers website to better convey the company story, attract higher quality applicants, and reduce application drop-off through iterative improvements.
• Establish safeguards for ATS data, such as validation rules, exception reporting, and cleanup routines, to ensure reliable reporting and coordination between teams.
• Partner with clients to understand their hiring workflows and translate ambiguous requirements into clear, automated system specifications.
• Prioritize initial shipments by outlining how to build core systems and deliver tangible value quickly while maintaining a candidate-first approach.
• Collaborate with cross-functional stakeholders to gather feedback, identify bottlenecks, and refine automated recruiting processes over time.
• Maintain and document all automation workflows, ensuring they are reliable, observable, and easy for others to understand and modify.
• Monitor key recruiting metrics such as response rates, conversion, funnel health, and data integrity to identify opportunities for optimization.
• Integrate systems using APIs and webhooks to connect sourcing tools, ATS platforms, and communication systems into cohesive workflows.
• Leverage AI-assisted coding and modern recruiting automation tools to rapidly prototype, test, and iterate on new system capabilities.

Requirements

• Ability to clearly outline how to build core systems and prioritize initial shipments so that the most impactful workflows are delivered first.
• At least one year of experience as a dedicated sourcer or recruiter, with a strong understanding of what drives actual pipeline growth in real hiring environments.
• Practical recruiting operations experience, including process design, tooling, reporting, and supporting both internal and client stakeholders effectively.
• A builder mindset that enables moving quickly from concept to prototype to working workflow and continuously improving based on real-world feedback.
• A candidate-first approach that prioritizes clarity, speed, and a positive experience for both candidates and interviewers throughout the hiring journey.
• Prior remote work experience demonstrating the ability to perform effectively in distributed environments with minimal supervision.
• Proficiency with remote collaboration tools such as Slack, Zoom, Google Workspace, and Asana or similar project management platforms.
• Experience working with US or UK-based companies, understanding the nuances of professional communication and hiring standards in these regions.
• Strong attention to detail and the ability to follow complex instructions while managing multiple priorities in a fast-paced contract role.
• Comfort working with structured and semi-structured data, including spreadsheets, databases, and documentation systems used in recruiting operations.
• Willingness to adhere to application instructions, including completing the full application form and submitting required materials before consideration.
• Availability to participate in the video recording step of the application process, as this is required for initial screening of all candidates.
• Commitment to maintaining confidentiality and handling sensitive candidate information in accordance with professional standards and client expectations.

Nice to have

• Familiarity with modern recruiting automation tools such as Clay, other automation platforms, and AI-assisted coding tools that can accelerate system development.
• Capability to integrate systems using APIs and webhooks and maintain reliable workflows that connect sourcing, ATS, and communication platforms.
• Experience developing dashboards and quality loops that track response rates, conversion, funnel health, and data integrity to inform continuous improvements.
• Comfort collaborating with brand and marketing teams to improve careers site content, SEO or AEO strategies, and candidate conversion through optimized messaging and design.

Practical notes

Applicants must complete the application form in full. A video recording is required as part of the application process and serves as the first step of the interview. Applications without a recorded video will not be considered for any open roles. No travel is required for this role as it is based in Panama City, Panama, though occasional coordination with US time zones may occur during standard business hours. The contract engagement is structured around flexible hours within the Panama time zone, with an expected commitment of availability during overlapping business hours for US and UK clients.