Recruiting Operations Specialist

About the role

This role focuses on enhancing Handshake's recruiting function by optimizing technology and processes. You will contribute to building scalable hiring practices, improving data quality, and ensuring an excellent experience for all candidates. This position is ideal for someone who enjoys efficiency and takes initiative in a technology-driven environment.

Key facts

What you'll do

• Schedule interviews quickly and effectively to provide a top-tier candidate experience.
• Maintain existing recruiting software, including configuration, user training, and creating documentation.
• Identify and implement improvements for scheduling, recruiter workflows, and overall recruiting operations.
• Ensure the integrity of recruiting data through regular audits, trend analysis, and dashboard creation for informed decisions.
• Create and maintain reports and dashboards to track key recruiting metrics.
• Assist team members with technical support and troubleshooting for recruitment systems.
• Collaborate with various internal teams to improve system integrations, functionality, and overall operational efficiency.
• Communicate clearly and respectfully with candidates, hiring managers, interviewers, recruiters, and other teams.

Requirements

• Two or more years of experience in recruitment coordination or operations within a fast-paced setting.
• Prior experience with Applicant Tracking Systems (ATS) like Ashby or Workday, and other HR technologies.
• Proficiency with Google Suite applications, including Calendar, Docs, Sheets, and Slides.
• A strong ability to solve problems, especially concerning system management and process improvements.
• Exceptional organizational skills, the capacity to multitask, and manage competing priorities effectively.
• High degree of attention to detail and accuracy in data.
• Excellent written and verbal communication abilities.
• A high standard of professionalism and discretion.

Practical notes

Benefits for full-time US employees include equity, 401(k) match, paid parental leave, medical/dental/vision, mental health support, learning stipends, flexible PTO, 15 holidays plus 2 flex days, and team outings. The company also offers internet and commuting stipends, with free lunch and gym access at the SF office.