Executive Assistant

About the role

Handshake is looking for a strategic Executive Assistant to manage the daily operations of four VP-level leaders. You will act as a central point of contact to ensure leadership efficiency while handling complex scheduling, travel, and project coordination.

Key facts

What you'll do

• Manage complex calendars for four executives, balancing competing priorities and meeting requests.
• Organize detailed travel itineraries, including flights, hotels, and ground transportation.
• Handle expense reporting and financial documentation for leadership.
• Coordinate cross-functional projects, tracking deadlines and deliverables.
• Plan team offsites and internal events to support office culture.
• Facilitate interview scheduling by working with the recruiting department.
• Act as the primary point of contact for executive guests and visitors in the San Francisco office.
• Use AI and automation tools to refine administrative workflows and increase output.
• Manage confidential information with high levels of discretion.

Requirements

• 3-5 years of experience as an Executive Assistant supporting senior leadership in a fast-paced or high-growth tech environment.
• Proven ability to support multiple executives simultaneously.
• Strong project management skills and the ability to operate effectively in ambiguous situations.
• Exceptional verbal and written communication skills.
• High emotional intelligence with the ability to build professional relationships across the company.

Nice to have

• Experience using AI and automation software to streamline administrative tasks.

Skills & tools

• Google Workspace
• Slack
• Zoom
• Workday
• Modern productivity platforms

Practical notes

• Benefits include 401(k) matching, medical, dental, and vision insurance, mental health support, and a wellness stipend.
• The company provides fertility benefits, paid parental leave, and parental coaching.
• Employees receive a learning stipend, flexible PTO, 15 holidays, and 2 flex days.
• The San Francisco office offers free lunch and gym access.