Fiona Chrissie Du Toit

• Directed end-to-end global travel management for the CEO, including international flights, accommodation, ground transportation, visa applications, and detailed itineraries across Asia, Europe, the United States, and the Middle East.
• Served as the primary point of contact for clients, delivering professional and responsive communication.
• Identified, sourced, evaluated, and managed suppliers across diverse industries.
• Managed a complex executive calendar across multiple time zones.
• Oversaw day-to-day administration of residential and investment properties located in three countries.
• Coordinated media relations activities, television interview requests, appearances, and briefing materials.
• Maintained a comprehensive executive contact database.
• Administered financial processes including client invoicing, supplier payments, expense management, and payment tracking.
• Prepared, reviewed, edited, and proofread business documents, reports, presentations, and correspondence.

Travel, Diary & Board Support:

• Coordinated complex domestic and international travel arrangements for C-suite executives.
• Managed and maintained highly demanding executive diaries for the CEO, CFO, COO, and MD.
• Planned and coordinated quarterly Board meetings and monthly Steering Committee (SteerCo) meetings.
• Provided administrative support for correspondence, documentation, and filing systems.
• Coordinated annual executive medical assessments and travel healthcare requirements.

Financial & Contract Administration:

• Processed supply requisitions, expense claims, and corporate credit card reconciliations.
• Coordinated Sub-Consultancy Agreements by liaising with specialist consultants and legal teams.
• Produced proposals, presentations, reports, and executive documentation.

Office, People & Facilities Management:

• Established office standards, monitored telecommunications usage, and managed stationery.
• Facilitated employee onboarding, organograms, and IT support liaison.
• Supervised office support staff and conducted annual performance evaluations.
• Managed facilities and building maintenance activities.

Travel, Diary & Board Support:

• Managed domestic and international travel arrangements across destinations including Greenland, Hungary, and the United States.
• Maintained complex diary and scheduled Board, Unit, and SteerCo meetings.
• Developed and maintained strong relationships with key clients.

Client, Financial & Documentation Support:

• Provided administrative support and managed personal/confidential matters for executive leadership.
• Prepared and reconciled executive expense claims and credit card reconciliations.
• Produced business proposals, presentations, reports, and tender documentation.
• Conducted research and supplier sourcing for business operations.

Travel & Systems Administration:

• Managed extensive travel arrangements and Travelu Xion system administration across global regions and remote project locations.

Client & Meeting Coordination:

• Screened calls, coordinated meetings, prepared agendas/minutes, and planned corporate events.

Financial & Procurement Administration:

• Reconciled employee expense claims, managed credit card reconciliations, processed invoices, and assisted with departmental budgets.

Governance & Office Administration:

• Served as departmental Health and Safety Champion, administered Public Participation projects via Sitecore, maintained the Opportunity Management System (OMS), and supported employee onboarding and organograms.

Executive Support & Office Management:

• Provided high-level administrative support to CEO and CFO, including travel, diary, meeting, and event coordination.
• Researched, sourced, and procured office supplies, and managed petty cash float.

Event & Stakeholder Coordination:

• Coordinated bi-annual Clinical Governance Meetings for Managing Directors nationwide.

Budgeting & Financial Administration:

• Coordinated annual budgeting process for Plant Technology Division, maintained master budget, and generated financial reports.
• Administered procurement, purchase orders, invoices, and supplier contracts.

Executive & General Support:

• Managed executive diaries, TCEngineering document management, travel arrangements, EXCO report compilation, and stakeholder coordination.

Administrative Management & Municipal Coordination:

• Supervised administrative personnel and liaised with City Council officials across South Africa.
• Prepared monthly Status Quo and Cash Flow Reports.

Executive & Marketing Support:

• Managed owner's diary, travel, confidential correspondence, tender docs, and marketing materials.

Executive Support & Travel Coordination:

• Coordinated domestic and international travel, administered Travelu Xion system, managed Director's diary, prepared management reports, tender docs, and marketing brochures.

Executive Support & Operations:

• Managed Director's diary, travel, correspondence, dictation transcription, Power Point presentations, Bills of Quantities, and marketing materials.