Executive Assistant

About the role

This role supports the CEO and leadership team, ensuring the company's daily operations run smoothly. You will manage essential systems, logistics, and coordination, enabling the entire organization to perform at its best. This position is for someone who enjoys creating structure and anticipating needs to enhance team effectiveness.

Key facts

What you'll do

• Manage the CEO's calendar, schedule meetings, and coordinate across internal and external parties to optimize their time and focus.
• Oversee the daily operations of the NYC office, maintaining an organized and welcoming environment for all team members.
• Develop and maintain internal systems for billing, compliance, vendor management, and administrative workflows, ensuring company organization and audit readiness.
• Plan and execute team outings, offsites, and company events to strengthen culture and recognize achievements.
• Track invoices, manage vendor relationships, and collaborate with legal and finance partners to meet operational and compliance deadlines.
• Provide logistical and operational support to recruiting, marketing, and go-to-market functions as the company expands.

Requirements

• You proactively identify needs, build systems, and establish operational rhythms to keep a fast-moving team on track.
• You are resourceful, able to navigate ambiguity, find solutions, and complete tasks without explicit instructions.
• You are execution-oriented, ensuring tasks are completed to a high standard and nothing is overlooked.
• You communicate clearly and proactively, managing interactions effectively across all levels of the team.
• You are confident but focused on results, open to feedback, and understand the value of strong support.
• You handle sensitive financial, legal, and personnel information with utmost discretion.

Nice to have

• Prior experience at an early-stage startup.
• Knowledge of financial services or fintech environments.
• Experience with operational platforms such as Notion, Rippling, or Ramp.

Skills & tools

• Notion
• Rippling
• Ramp

Practical notes

Benefits include health and dental insurance, a monthly wellness stipend, and 401K matching retirement benefits.