Workplace Operations

About the role

This role involves managing internal company events, assisting our founders with administrative tasks, and taking charge of future office expansions. You will be instrumental in creating a positive work environment and supporting the company's growth.

Key facts

What you'll do

• Organize and execute all internal company events and cultural programs independently.
• Provide administrative support to the founders, including calendar management, travel arrangements, and various requests with discretion.
• Oversee daily office operations, ensuring supplies are stocked and vendors are managed efficiently.
• Manage vendor relationships and budgets, tracking expenditures and identifying cost-saving opportunities.
• Prepare the office environment for new hires, ensuring their desk, equipment, and access are ready.
• Lead the entire process of finding and establishing Cartesia's next main office, from site selection to design and move.
• Set up and manage new international office locations as the company expands globally.

Requirements

• 2 to 5 years of experience in office management, workplace coordination, recruiting coordination, or executive/administrative support, preferably in a fast-paced tech or startup setting.
• Proven ability to manage vendors and facilities, including contract negotiation and accountability.
• Experience with budget management, tracking spending, and analyzing costs per employee.
• Comfortable providing administrative support to senior leadership with required responsiveness and discretion.
• Ability to thrive in ambiguous environments and build processes where none exist.
• A genuine interest in enhancing physical spaces and employee experiences, with attention to detail.
• Enthusiasm for fostering company culture and engaging with people, beyond just logistical tasks.

Nice to have

• Experience at a company that underwent rapid employee growth.
• Being the first Office Manager and building the function from the ground up.
• Direct involvement in an office search, lease negotiation, or company relocation.
• Experience establishing a new office in a different city or country.

Practical notes

• Cartesia participates in E-Verify.
• Visa sponsorship is available and assessed on a case-by-case basis.
• US employees receive fully covered medical, dental, and vision insurance for themselves and their families, 9 weeks paternity leave, 12 weeks maternity leave, 401(k), a monthly commuter allowance, flexible PTO, and daily meals and snacks.