Sydney Facilities Lead

About the role

Canva is looking for a hands-on Facilities Lead to oversee the operational launch of 8 Kippax Street and manage ongoing facilities for the wider Sydney campus. This role balances project-based building readiness with the daily maintenance and compliance requirements of our existing office portfolio.

Key facts

What you'll do

• Lead the transition of 8 Kippax Street from construction handover to a fully operational facility.
• Partner with project and fit-out teams to verify building systems, infrastructure, and documentation.
• Create and manage a complete asset register, including warranties and service manuals for 8 Kippax.
• Develop a 52-week planned preventative maintenance schedule and establish a vendor roster.
• Implement compliance frameworks, including insurance tracking and contractor risk assessments.
• Manage day-to-day facilities operations, including reactive maintenance and building performance, for the entire Sydney portfolio.
• Supervise and develop the on-site maintenance team.
• Ensure all sites meet statutory, WHS, and regulatory standards.
• Coordinate minor works, office moves, and refurbishments while maintaining operational continuity.
• Collaborate with IT, Security, People, and Workplace Experience teams to ensure integrated site operations.

Requirements

• Proven experience in facilities management within commercial or technology sectors.
• Demonstrated success in managing building openings, major fit-outs, or operational handovers.
• Ability to build facilities operations from the ground up, including vendor mobilization and compliance frameworks.
• Deep knowledge of WHS regulations, building systems, and vendor governance.
• Experience managing multi-site portfolios and coordinating across various workstreams.
• Strong communication skills to manage relationships with stakeholders, vendors, and project teams.

Skills & tools

• Vendor management and SLA enforcement
• Asset management and maintenance database administration
• WHS and statutory compliance auditing
• Project management for minor works and refurbishments

Practical notes

• Benefits include equity packages, inclusive parental leave, and an annual Vibe and Thrive allowance for wellbeing and office setup.
• Interviews are conducted virtually.
• Please include your pronouns and any requirements for reasonable adjustments during the hiring process in your application.