Senior Internal Events Producer and Operations

About the role

This role sits within the Vibe team, reporting to the Global Internal Events Lead. You will manage the end-to-end production of major company events while simultaneously building the operational frameworks that allow the team to scale effectively.

Key facts

What you'll do

• Lead production for Tier 1 internal programs including Season Openers, Company Goal Celebrations, and Droptober.
• Manage external agencies and vendors by setting briefs, maintaining quality standards, and overseeing budgets.
• Develop and maintain internal systems such as briefing processes, templates, and approval chains.
• Consolidate budget tracking and forecasting across all programs.
• Create team playbooks and documentation to ensure knowledge retention and process consistency.
• Act as the primary point of escalation for the execution team.
• Partner with global Vibe leads to align regional programs with global standards.
• Collaborate with Internal Comms, Marketing, Brand, Ops, and Finance to ensure cross-functional alignment.

Requirements

• Significant experience producing large-scale, complex experiential programs from start to finish.
• Proven ability to manage budgets, timelines, and on-the-ground production decisions.
• Strong operational mindset with a history of building systems that improve team efficiency.
• Experience managing external agencies and vendors.
• Ability to work with a global perspective and adapt programs for different markets.
• Strong stakeholder management skills with the ability to communicate across various departments.

Nice to have

• Background as a Director of Production, Company Manager, or Tour Manager.
• Experience in a Chief of Staff or operational partnering role.
• Previous work in brand or agency experiential settings.
• Experience contributing to team culture and internal morale.
• Practical experience using AI tools for workflow automation, asset tracking, or administrative tasks.

Skills & tools

• Production management
• Operational strategy and process design
• Budgeting and financial forecasting
• Stakeholder communication
• Agency and vendor relations
• AI tooling for operational workflows

Practical notes

• This position is based full-time at the Sydney campus with some flexibility to work from home.
• Benefits include equity packages, inclusive parental leave, and an annual Vibe and Thrive allowance.
• Interviews are conducted virtually.
• Please include your pronouns and any requirements for reasonable adjustments during the interview process in your application.