Cabify Office Manager

About the role

You will oversee the daily operations, safety, and cultural alignment of our Santiago workspace. This position balances functional facility management with the strategic design and improvement of our physical office environment.

Key facts

What you'll do

• Maintain daily office operations and ensure all necessary supplies are stocked.
• Supervise external service providers including catering, security, and cleaning teams.
• Manage company correspondence, documentation, and digital filing systems.
• Coordinate corporate travel, internal meetings, and company events.
• Oversee the office operating budget and track maintenance or service expenses.
• Negotiate with vendors to improve service quality and cost efficiency.
• Streamline internal processes to maximize budget utility and employee experience.
• Facilitate the onboarding process for new hires, including workspace setup and access provisioning.
• Direct office layout planning and lead space renovation or remodeling projects.
• Monitor facility maintenance, furniture inventory, and the functionality of conference room equipment.
• Ensure the workspace meets all safety, ergonomic, and accessibility standards.

Requirements

• Minimum of 3 years of experience in Office Management, Facility Management, or a comparable role.
• Proven background in contract administration and vendor relations.
• Proficiency in Microsoft 365 or Google Workspace.
• Ability to handle high-pressure situations and manage multiple concurrent tasks.

Nice to have

• Prior experience with interior design or office space renovation projects.

Skills & tools

• Project management, budget oversight, and negotiation.
• Strong communication, problem-solving, and organizational skills.
• Attention to detail and proactive approach to workspace design.

Practical notes

• This is a fully onsite role.
• Benefits include a monthly Cabify app credit, 100 percent coverage for private health and oncology insurance, and employee discounts.
• Employees receive a Recharge Day on the third Friday of the month for 10 months of the year.
• Access to personal development programs is provided.