Executive Assistant Coordinator

About the role

Agoda is seeking a coordinator to assist the Executive Assistant team with internal meetings, corporate events, and VIP guest management. You will manage logistics, prepare professional documentation, and handle administrative tasks while maintaining strict confidentiality.

Key facts

What you'll do

• Organize logistics for internal meetings and corporate events, including catering and vendor management.
• Manage VIP visitor requirements such as room setup, catering, and security badges.
• Develop professional PowerPoint presentations and Word documents.
• Maintain and organize confidential records and files.
• Provide general administrative support to the executive assistant function.
• Identify and implement process improvements to increase team efficiency.
• Handle urgent requests and competing priorities in a fast-paced environment.

Requirements

• Bachelor degree in a related field.
• 2 to 3 years of experience in administrative support or coordination.
• Fresh graduates with relevant internship experience are eligible to apply.
• Proficient in written and spoken English.
• Strong working knowledge of Microsoft Office Suite, specifically Word, Excel, and PowerPoint.
• Ability to manage multiple tasks independently and collaboratively.
• Proven ability to handle sensitive information with discretion.

Nice to have

• Experience with graphic design or video editing software such as Canva or CapCut.
• Global perspective gained from working in diverse cultural environments.

Skills & tools

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Event logistics and vendor coordination
• Document design and formatting
• Confidential record management

Practical notes

• Review the Agoda Hiring Process Guidelines at careersatagoda.com/interview before applying.
• Agoda is an equal opportunity employer that evaluates candidates based on merit and qualifications.
• Unsolicited third-party or agency submissions are not accepted.